Office Assistant - Substitute
3.
7 Indio, CA Indio, CA Part-time Part-time $17.
86 - $22.
31 an hour $17.
86 - $22.
31 an hour 1 day ago 1 day ago 1 day ago DEFINITION:
Under general supervision, performs a variety of office support activities within an assigned department or program; areas of responsibility include reception, word processing, data entry, record-keeping, and filing; provides information and assistance to patrons, District staff, and the general public; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from assigned supervisory or management personnel.
Exercises no direct supervision over staff.
CLASS CHARACTERISTICS:
This journey level classification is responsible for independently performing clerical duties in support of an assigned department or program.
Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (ILLUSTRATIVE ONLY) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing.
Maintains and updates accurate and detailed records, verifies accuracy of information, researches and resolves discrepancies; retrieves information from computer systems and databases.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; enters public calls into appropriate computer databases.
Within established guidelines, verifies and reviews forms and basic reports for completeness and conformance with established procedures.
Prepares, copies, collates, and distributes a variety of documents; ensures proper filing of copies in departmental or central files.
Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials.
Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data.
Receives and monitors phone and text messages related to program staffing, call-outs, and schedule changes; coordinates substitute staff coverage as required to ensure appropriate staffing level as mandated by program; notifies substitute staff of assignment.
Monitors office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
Schedules meetings for department staff; sets up meeting rooms; may prepare agendas and informational packets and take and transcribe minutes of meetings.
Collects fees and payments from patrons and the public; maintains records of incoming payments and tracks receipts; prepares cash deposits.
Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers.
Observes and complies with District and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.
Job Type:
Part-time Pay:
$17.
86 - $22.
31 per hour
Benefits:
Employee assistance program Employee discount Referral program Schedule:
Monday to Friday No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Indio, CA Indio, CA Part-time Part-time $17.
86 - $22.
31 an hour $17.
86 - $22.
31 an hour 1 day ago 1 day ago 1 day ago DEFINITION:
Under general supervision, performs a variety of office support activities within an assigned department or program; areas of responsibility include reception, word processing, data entry, record-keeping, and filing; provides information and assistance to patrons, District staff, and the general public; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from assigned supervisory or management personnel.
Exercises no direct supervision over staff.
CLASS CHARACTERISTICS:
This journey level classification is responsible for independently performing clerical duties in support of an assigned department or program.
Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (ILLUSTRATIVE ONLY) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing.
Maintains and updates accurate and detailed records, verifies accuracy of information, researches and resolves discrepancies; retrieves information from computer systems and databases.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; enters public calls into appropriate computer databases.
Within established guidelines, verifies and reviews forms and basic reports for completeness and conformance with established procedures.
Prepares, copies, collates, and distributes a variety of documents; ensures proper filing of copies in departmental or central files.
Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials.
Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data.
Receives and monitors phone and text messages related to program staffing, call-outs, and schedule changes; coordinates substitute staff coverage as required to ensure appropriate staffing level as mandated by program; notifies substitute staff of assignment.
Monitors office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
Schedules meetings for department staff; sets up meeting rooms; may prepare agendas and informational packets and take and transcribe minutes of meetings.
Collects fees and payments from patrons and the public; maintains records of incoming payments and tracks receipts; prepares cash deposits.
Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers.
Observes and complies with District and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.
Job Type:
Part-time Pay:
$17.
86 - $22.
31 per hour
Benefits:
Employee assistance program Employee discount Referral program Schedule:
Monday to Friday No weekends Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
